Future Meeting Space study: Mix will grow

FRANKFURT – After 18 months of in-depth research, the Future Meeting Space (FMS) innovation network presented the results of its latest study project at an online event on 22 February. Findings include that the relevance of events for an organisation’s overall communications mix will continue to grow in the future and that the increasingly hybrid set-up of meetings and conferences extends their reach, both from a time and geographical perspective.

At the same time, the desire for physical locations and authentic experiences is growing. A download version of the complete study of the FMS project, which was initiated by the GCB German Convention Bureau and the Fraunhofer Institute for Industrial Engineering IAO, will be available soon.

The world of events is undergoing profound change, triggering the question about the future role of events in the overall communications mix of organisations. The Future Meeting Space innovation network addressed this key concern in its third research phase. The GCB German Convention Bureau and the Fraunhofer Institute for Industrial Engineering IAO presented the results at an online event on 22 February, which was streamed live from Messe Frankfurt and attended by several hundred participants from all over the world.

The main findings of the research highlight that the relevance of events for the communications mix of organisations will continue to grow. The increasingly hybrid set-up of events requires that both the virtual and analogue world are perfectly staged, infused with emotion and smartly connected. In a highly digitalised world, however, people simultaneously long for authentic experiences in real world locations. In particular the role of events as a hub of international relations cannot yet be replicated in virtual spaces only and still requires personal and physical interaction.

Business events becoming more relevant as authentic communication tools  

Moreover, in the future, events will not simply be one-off occurrences, which are detached from other communication tools, but rather become part of organisations‘ multi-sensory omnichannel marketing strategy. They will circulate in a kind of event loop in order to be able to build a corresponding community 365 days a year and thus make a brand constantly visible. “With the results of the study we offer all stakeholders involved in events recommendations for how they can – depending on their objectives – successfully use business events as a communication tool in the future,” says the GCB’s Managing Director Matthias Schultze. “Being authentic is the basis for emotional and unique experiences, thus establishing close, long-term connections with the participants – whether they are actually on site or digitally integrated into events.“

New research topic for 2021 

Continuing its work in 2021 with a new research topic, the FMS innovation network will be looking at the challenges of the post-Covid19 era in its “The changing ecosystem of events“ study, with a focus on the new opportunities created by the changed ecosystem of events. This research project aims at analysing the challenges inherent in change and will develop usage scenarios for physical, hybrid and virtual meetings in our “new normal“.